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Recurring Invoices: How to Automate Regular Billing

Whether maintenance contracts, retainers, or subscriptions: With recurring invoices, you save time and secure predictable income.

Markus Wagner · ·13 min read

Recurring invoices are the key to predictable income and less administrative burden.

What Are Recurring Invoices?

Invoices that are automatically created at regular intervals:

  • Monthly: Retainers, hosting, support contracts
  • Quarterly: Maintenance contracts, license fees
  • Annually: Annual fees, memberships

Benefits of Automation

  1. Time savings: 2-3 hours per month with 10 recurring customers
  2. No forgotten invoices: Everything runs automatically
  3. Predictable income: You know exactly what comes in each month
  4. Professional impression: Timely invoices signal reliability

How to Set Up Recurring Invoices

  1. Create base invoice with all items
  2. Set interval (monthly, quarterly, etc.)
  3. Set start and optional end date
  4. Activate automatic sending

Best Practices

  • Communicate price adjustments in advance
  • Activate payment reminders
  • Review all recurring invoices quarterly

Frequently asked questions

Can I change recurring invoices?

Yes, changes apply from the next invoice.

What about cancellations?

Simply deactivate the recurring invoice.

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